Training course helps businesses meet urgent IT challenges from GDPR

Businesses that have maintained compliance with previous data protection regulations have a short time to upgrade their systems in preparation for the European Union’s General Data Protection Regulation, which comes into force on 25 May 2018.

Whereas previous regulations were looser, GDPR is more precise in apportioning responsibilities and carries fines of up to €20 million or 4% of global turnover for non-compliance. What is more, some of its provisions will apply retroactively to data already collected and processed by organisations. This means that not only will businesses have to develop new versions of their systems to comply with GDPR when collecting and processing new data, but they will have to alter existing systems to apply these changes to existing data.

According to the FT, Facebook is spending several millions of dollars to become compliant, although not every business will have to spend this much. They will, however, have to make sure their IT systems enable individuals to delete data held on them or export it and potentially hand it over to competitors.

With more levels of complexity added to data protection, businesses must give serious consideration to GDPR and what changes to their IT systems they need to make to ensure they comply.

To help businesses understand GDPR and their new responsibilities and to introduce measures to achieve compliance, My Learning Hub has developed a course that can be deployed across an organisation for all employees who need this knowledge. The course is SCORM compliant and can be deployed through existing learning management systems or can be supplied as an ‘out-of-the- box’ solution where the course is incorporated within an entry-level version of My Learning Hub’s LMS.

With months before GDPR comes into effect, My Learning Hub’s course can accelerate the learning needed to introduce changes to save valuable time and avoid any fines from non-compliance after May 2018.

People, your biggest asset and greatest risk to GDPR compliance

It is often said that people are the weakest link in data security and they could also be the weakest link for businesses preparing to comply with the stringent new General Data Protection Regulation about to come into force on 25 May 2018.

GDPR tightens up data protection considerably and introduces more accountability and compliance, so that employees need to understand and recognise these additional responsibilities when handling personal data.

While GDPR comprises 99 articles, the understanding that employees need can be obtained easily from a new GDPR training course developed by My Learning Hub. The course is available as an ‘out-of-the-box’ package including My Learning Hub’s own learning management system or as a SCORM-compliant version that can be deployed through any compatible LMS.

With some organisations being required to implement data protection policies and to draw up data protection impact assessments and documents detailing how they process data, all employees involved in any activities involving data protection will need appropriate information and training.

Data breaches will need to advised to the Information Commissioner’s Office within 72 hours, so security will be a key consideration, especially as fines for non-compliance can be a maximum of 4% of global turnover or €20 million.

Ensuring that every relevant employee is aware of data protection policies, applies the correct procedures and understands their individual responsibilities is made easier by My Learning Hub’s course, which can be delivered across multiple device platforms and at different locations. It also monitors and records student activity and progress, which will help to form a record of the actions an organisation has taken to comply with GDPR in the event of any data breach or investigation by the Information Commissioner’s Office.

The course can also be used as a frequent refresher to make sure employees do not become complacent when managing data.

While nobody’s perfect, My Learning Hub provides the tools for organisations to prepare employees as fully as possible to achieve data protection compliance in their day-to-day operations.

Put processes in place now to comply with GDPR

The 99 articles of the European Union’s General Data Protection Regulation will harmonise European data protection when they come into force on 25 May 2018. Data ‘controllers’ and ‘processors’ will have to operate using far more stringent processes with organisations with 250+ employees appointing a Data Protection Officer. There will also be more accountability and compliance, which businesses need to understand to avoid massive fines of up to €20 million or up to 4% of global turnover.

Grappling with the regulation is time-consuming so My Learning Hub is launching a course to help businesses and other organisations adapt and develop their processes before the May deadline so that they comply from the start. The course is SCORM compliant so can be deployed across an organisation on any compatible learning management system or can be purchased as an ‘out-of-the-box’ system with My Learning Hub’s own LMS.

GDPR will require organisations to create and apply data protection policies, make data protection impact assessments, and document how they process data. Any data breaches will have to be advised to the Information Commissioner’s Office within 72 hours.

Larger organisations will also have document why data is being collected, what it’s needed for, how long it is stored and technical details of data security measures.

In addition, an organisation will have to be able to supply data it holds on an individual when requested by that individual, at no cost to them, and, if requested, destroy the data in some circumstances where it is no longer needed for the original purpose.

Businesses need to understand which parts of GDPR apply to them and how they need to adapt their processes to comply. My Learning Hub’s training course can accelerate this and make compliance more straightforward so businesses can meet the May 2018 deadline fully prepared.

Do you have any questions?

We’ve got you covered!